March 17, 2004
TO:                  HIS BRANCHES BOARD OF DIRECTORS                             
FROM:            GENE YOUNG
SUBJECT:       MINUTES OF THE MARCH 17 2004, BOARD OF DIRECTORS MEETING
PRESENT:       W. MOREHOUSE, A. GEYER, D. BEINETTI, AND E. YOUNG
ABSENT:         D. DEY, D. WILSON, L. ERB, J. BOWMAN, AND R. FISHER 
GUESTS:          SUSAN MOREHOUSE, S. SITTIG
 
The meeting opened with prayer
A quorum was not present so no business could be conducted.
 
Minutes reviewed:
The report was not approved.
 
Treasurer’s Report:
The report was not approved.
 
Action Item Follow up:
S. Sittig to call Drew Hoselton
Scott Sittig met with Drew Hoselton and Kathryn Hoselton Durgo and the Hoseltons approved a $10,000.00 grant for His Branches.
 
S. Sittig to work with Jim Bowman to get some payment from GVSCDA
Scott Sittig talked with Dr. Bowman regarding the back rent owed by GVSCDA.  GVSCDA is waiting for a $30,000.00 grant before they can pay the rent.  The grant is supposed to come in March.  They are over $3,000.00 behind in their rent payments.  They requested a $5,000.00 loan but they decided not to use it for rent.  Scott will meet with Dr. Bowman.
 
S. Sittig will present a diagnosis on the fiscal crisis at the Next Meeting
S. Sittig to meet with Doctors for overhead payment schedule
Scott Sittig reported that the overhead payment came in and Roberts Wesleyan paid their rent.  A new policy with respect to overhead was implemented.  The overhead will be paid twice monthly. 
 
The medical practice is under funded.  Christian Community Health Fellowship gave a grant to His Branches for $60,000.00 to run from April 2004 to March 2005.  The money will be use to pay the Executive Director Salary and for legal fees for setting up the Article 28 Health Clinic. 
 
Begin process of changing FY to end at June 30
Scott is working on changing the fiscal year to June 30.  This will make it easier for the auditors and thus reduce costs, the audit will be available sooner, and also it will be easier on Ann Geyer.  Also it will be easier to work on grants because the full year fiscal report will be available during the grant writing season.
 
Review and Recommend changes to Budget: Approve at Next Meeting
The 2004 budget was reviewed.
 
The Corporate Guidance Procedure is on the web site for review.  It will be presented at the next meeting.  Prayer was requested for discernment on who should be on the committee.
 
A discussion was held on how to best serve the Collaborative Partners.  A report was requested from each partner.  No reports were received.
 
Action Item:
Scott Sittig .will contact Dr. Bowman regarding getting a letter of resignation from D. Wilson.
 
Building Project:
There have been problems with the City regarding the removal of a tree in the parking lot.  Meetings with various City officials are being held to sort out the problem.  The Department of Parks is the one opposing the removal of the tree. 
 
Dr. Morehouse reported he has met with the Christian Physicians group in Buffalo.  They will hold a conference on May 8 on helping uninsured people.
 
The Christian Physician’s Breakfasts are ongoing.  The director of the Christian Medical and Dental Association will be speaking at the breakfast on May 1.
 
Grace Family Medicine sponsors the Elim Health clinic.  Elim has a medical missions program.  The graduates are certified as EMT’s.  Dr. Daniel Fountain, a missionary doctor, is coming to teach a three day course at Elim.  The subject is integrating faith with healing.  Dr. Morehouse will attend so he can learn how to teach this course in the future.
 
Dr. Chang is getting married in June. 
 
Grace Family Medicine has to revamp its software to be HIPPA compliant.  They are working on getting a Federal grant to pay for the upgrade.
 
Scott Sittig is meeting with other possible partners. 
 
Missions Report:
S. Morehouse reported that Beverly Timgren’s clinic is going well.  She is helping some of the Lebanese to immigrate to Canada.  She requested prayer for her ministry.
 
The next meeting will be from 7:30 – 9:00 AM on April 13, 2004, 374 Wellington Avenue.
 
The meeting was adjourned at 9:15 pm with prayer.
 
Respectfully submitted,
Eugene F. Young