TO:  HIS BRANCHES BOARD OF DIRECTORS June 10, 2008

FROM:  EUGENE YOUNG

SUBJECT: MINUTES OF THE HIS BRANCHES JUNE 10, 2008 BOARD MEETING

PRESENT: T. SMITH, W. WALENCE, A. GEYER, R. W. KING, AND E. YOUNG

ABSENT: D. BEINETTI, A. MARTORANA, AND W. LIGHTFOOT

EXE. DIRECTOR W. MOREHOUSE

GUESTS: SUSAN MOREHOUSE AND TRUDY JANSEN

The meeting opened with prayer.

Secretary’s Report:

The minutes of the May 13, 2008 meeting were accepted unanimously.

Treasurer’s Report:

T. Smith reported that the auditors will charge $4235.00 to do the 2007-2008 audit. This is a significant increase. It was moved by E. Young and seconded by R. W. King that Frederickson and Sirianni LLP be approved as the auditors. After discussion, this was approved by a unanimous vote.

T. Smith is attempting to reconcile the checkbook with QuickBooks. The accounts receivables are a problem. There are also problems with the billing software. There is a $67,000+ surplus as of May 31, 2008, but because of the uncertainties of the bookkeeping, it is not clear if this is real. The money owed the providers for the buyout is accruing interest. Sharon Morehouse’s company is working on the accounts receivable, and money has started to come in. She also sent letters to private pay patients that are in arrears. No payments have been made on the providers’ notes so the accrued interest has now been capitalized. A new amortization schedule has been developed. Software issues with transmitting billing to Medicare and Medicaid have been found. Trudy is learning the financial process. It was concluded there is a need for short-term bookkeeping skills to help keep the financial process on track and to reconcile previous issues. It was concluded that Bob Gargano did not work out. On a motion by W. Walence, seconded by E. Young and passed unanimously that Trudy is authorized to contact temporary help agencies to get a contract bookkeeper. T. Smith will be asked to help prioritize and set up time allocations for the items that need to be fixed. SCORE may know people who can help.

W. Morehouse asked for an estimate of the monthly income in order to be able to plan on how to pay the past debt. After much discussion it was concluded this is currently not available. It was recommended that no major cash outflow should occur until the accounts are reconciled.

Intercessors/Neighborhood Association Report:

The meeting was held May 13, 2008 but no police officers were present. There have been problems with drug sales in the neighborhood.

The block party committee is at work. Many people have volunteered to help such jugglers, horses, and a bicycle give away. It is hoped that police department would give a bike safety course.

Susan sent a letter to the owner of the apartment building next to the park. She received a gracious letter in response and the property manager was replaced. They will try to keep things cleaner.

Governance Committee Report:

D. Beinetti has not been able to come to meetings due to a work commitment. W. Walence will contact him regarding his participation. Wanda Miller was suggested as a possible Board member.

Executive Director’s Report:

Trudy is working out well. There are some front office personnel problems.

The City of Rochester has approved our handicap bathroom. A steel worker has been contacted about providing a new railing for the handicap ramp. When this is done the architect can issue a certificate. When the Policies and Procedures Manual is complete the State Health Department can do their inspection. The details of the Policies and Procedures Manual are being worked out by Trudy, Dr. Morehouse, and W. Walence.

Joy Family Medicine is seeing patients. The billing software is still a problem. Part of the problem is the Ruth Smith was not properly trained in the billing process. Ali Reeves, PA, is back from maternity leave.

Both Embracing Options offices are actively seeing clients .

Wanda Miller from Health Care Rochester is working with Dr. Morehouse on various possible projects. She would like to have space in the His Branches Building to carry out the projects.

Risego has been doing well. The restaurant has good food.

President’s Report

The next board meeting will be the annual meeting where the election of officers will occur. W. Walence announced he will not seek reelection as president, but he will remain on the board.

W. Walence is teaching a marketing class at Roberts and he will have some of the students work out a marketing plan for His Branches.

Rochester Youth Outreach:

Jessica sent a thank you note and a check for His Branches.

Jennifer Pool, the new Rochester Youth Outreach worker, is working out well.

The meeting closed with a devotional reading from Jessica’s letter and prayer.

The next Board meeting is July 22, 2008 at 7:30 am at the His Branches Conference Room.

Respectfully submitted,

Eugene F. Young