TO: HIS BRANCHES BOARD OF DIRECTORS July 13, 2007
FROM: EUGENE YOUNG
SUBJECT: MINUTES OF THE July 10, 2007 HIS BRANCHES BOARD MEETING
PRESENT: W. MOREHOUSE, R. W. KING, D. BEINETTI, A. MARTORANA, T. SMITH, W. WALENCE, AND E. YOUNG
ABSENT: W. LIGHTFOOT, L. ERB, A. GEYER AND J. BOWMAN
GUESTS: S. MOREHOUSE, E. VIGAR AND S. HAYS
The meeting
opened with prayer.
Secretary’s
Report:
The Minutes of the June
12, 2007 meeting were accepted
unanimously on a motion by D. Beinetti and seconded by R. W. King.
Treasurer’s Report:
There was no official Treasurer’s Report due to the absence of A. Geyer.
T. Smith reviewed a draft of the budget, totaling about $500,000. Employee benefits are the biggest unknown. There is no life insurance plan or retirement plan. Flexible spending accounts were discussed. HR Works will be contacted for help. The details are still being worked on. T. Smith says that the amount in this part of the budget is probably low. However, the revenue side is also lower than other medical groups of this size, so there is a chance to catch up. The budget assumes the need for grants, at least for the first year. Not being an Article 28 clinic hurts also because the Medicaid reimbursement rate is lower. The $6,000.00 for Jessica Spears was not included in the budget. In order to make up the shortfalls it may be necessary to use the line of credit from HSBC. One of the other things that hurt the budget was United Way reneging on their $10,000.00 grant promise earlier this year.
The question of a retirement plan and life insurance for the CEO was discussed. Also “401K” like programs were discussed. The Human Resources Committee was asked to look into these programs. It was concluded a new accounting firm will be needed that is familiar with Article 28 and medical accounting practices. This is expected to cost more than the present firm.
Intercessors/Neighborhood
Association Report:
The Neighborhood Association met June 11. A representative from the Police Department was present and neighborhood concerns about crime were discussed.
The block party is August 4 from noon to 4:00 pm and will be held at the His Branches parking lot and at the pocket park. The street will be closed. New Life Fellowship will put on a Gospel Concert and their flag team will perform. There will be a Christian rapper, a juggler, face painting, and a horse ministry. They are looking for another act. Local businesses have donated door prizes. W. Lightfoot will be the MC. The mayor has been invited to help dedicate the pocket park. There will be a Bible club the week before.
B. Timgren is in Toronto. She escorted a couple from Lebanon to Canada. She reports she is doing well.
Governance Committee Report:
After discussion of candidates, an election of officers was held. The following slate was elected unanimously on a motion by D. Beinetti and seconded by R.W. King.
President W. Walence
Vice President D. Beinetti
Secretary E. Young
Treasurer T. Smith
J. Bowman and L. Erb have reached the end of their 3-year terms and tendered verbal resignations to Dr. Morehouse. These resignations were accepted with regret on unanimous vote on a motion by D. Beinetti and seconded by A. Martorana. The Board expressed its thanks for their faithful service.
Potential board members will be invited to the next meeting. They are:
Lisa Smith, consultant and former CFO
Michelle Kraynik, a health care lawyer
Gary Prawl, faculty member at Roberts Wesleyan
President’s Report:
The last Article 28 requirement is a Quality Assurance Plan. Dr. Morehouse and W. Walence are working on it.
Staff transition: Billie Jo Young, NP leaves on July 13. Jennifer L. Celso, PA starts 7/16. Alicea Reeves, PA is working part time and will eventually go to the Bay and Goodman clinic. Currently there is a surplus of provider time.
The Bay at Goodman clinic renovation plan is moving forward. Architectural plans are being reviewed.
Peter Grinion is behind in rent and utilities payments. He is trying to catch up. He his having problems getting HMO approval for reimbursement. W. Walence and T. Smith will contact Dr. Grinion regarding a plan to catch up on what is owed to His Branches.
Human Resources
Committee:
W. Walence is working on rewriting the employee manual so that it conforms to national standards. This will be included in the Policies and Procedures Manual.
Development Report:
An application for a grant is being prepared for submission to the Monroe Plan. This needs to be submitted by September. It is expected that responses from Citizens Bank, Golisano, and Hoselton foundations will received in September.
Patch Adams raised his fee by $10,000, so the idea of having him come to town has been dropped. The possibility of a Golf tournament is being discussed.
A Zip code list has been received from Dixon-Schawbl and an attempt will be made to try to get a mailing list for free.
A representative from Action for Better Community (ABC), Velecia Upshaw-Graham, is interested in youth work. She is a development officer. She offered to help with development work at His Branches.
A suggestion of a newsletter for the medical practice to communicate with patients and potential donors was discussed. This could be a fund raising vehicle.
It was concluded that a separate Development Committee is needed. Volunteers for the committee to assist S. Hays are D. Beinetti and R. W. King. Velecia Upshaw-Graham from ABC will be asked to help the committee. E. Vigar will provide staff support.
Rochester Youth
Outreach (Jessica Spears):
Jessica is doing well. She has good community support. She is also working with Burmese refugees on her own time to help to get them settled. She is looking for host families. D. Beinetti indicated his church may be interested in helping with this activity.
Embracing Options:
EO is doing well. They are semiautomous at this point. They are paying for their utilities and also $100 per month rent. They need to ramp up the amount of rent they pay. W. Walence and T. Smith will contact EO regarding a plan for increasing the rent payment.
The meeting was adjourned on a unanimous vote on a motion by R. W. King and seconded by D. Beinetti.
The meeting closed with prayer.
The next Board meeting is August 14, 2007 at 7:30 am at the His Branches Conference Room.
Respectfully submitted,