TO: HIS BRANCHES BOARD OF DIRECTORS September 12, 2007
FROM: EUGENE YOUNG
SUBJECT: MINUTES OF THE HIS BRANCHES SEPTEMBER 11, 2007 BOARD MEETING
PRESENT: W. MOREHOUSE, R. W. KING, D. BEINETTI, A. MARTORANA, T. SMITH, W. WALENCE, A. GEYER AND E. YOUNG
ABSENT: W. LIGHTFOOT
GUESTS: S. MOREHOUSE AND E. VIGAR
The meeting
opened with prayer.
Secretary’s
Report:
The minutes of the August
14, 2007 meeting were accepted
unanimously on a motion by W. Walence and seconded by T. Smith.
Treasurer’s Report:
The two-month and fiscal year 2007 tentative reports were reviewed. The Master Card and Line of Credit debt is currently about $15,000. There was a $9,000 loss for 2007 fiscal year. There are $67,000 in receivables, discounted for collection loss. While at the same time the providers are owed about the same amount. As of November 1, the payback to the providers as part of the transition process must begin. There is about a $9,000 deficit for the first two months of the 2008 fiscal year. Causes include a significant increase in malpractice insurance and state fees as well as shortfalls in volume of patient visits.
Means to increase revenue were discussed. There is room for more patients but how to get them? The no show rate has increased as well as patient receivables. This latter problem is due to faulty checking by the office staff at the time patients are checked in. E. Vigar is working on staff training to help prevent the problems with patients that are in arrears. This will include computer training. This will cost $60/ hour by Health Systems Technology (HST) the computer company that developed the software that is in use in the office. The lack is in the schedule and billing parts of the software. W. Walence will help to resolve issues. E. Vigar can do some of the training with the billing software.
There is a need to work out the economics of the collaboration with the Bay and Goodman facility. Overhead considerations are important here. This will be more complicated by the Article 28 transition. Eventually the Bay and Goodman facility will have to be added to Article 28.
W. George is working on pediatric and maternity training so he can see a wider range of patients.
Intercessors/Neighborhood
Association Report:
There is good neighborhood support, but some drug traffickers have returned. The Block Association is working with the police to remedy this problem.
B. Timgren is in Toronto helping her sister recover from surgery and chemo for cancer.
Governance Committee Report:
On a motion by W. Walence seconded by R. W. King, Michelle Kraynik was added to the Board by a unanimous vote. Other potential candidates are Gary Prawl of Roberts and Pastor Mark Mills of Glory to Glory Fellowship.
There is a need to find board members that are skilled in fund raising. W. Walence will approach some people he knows at Strong. Diane Conquest is also a candidate. It was suggested the John Gramlich was also a candidate. He has done an excellent fund raising for Embracing Options.
E. Vigar will work with D. Beinetti to schedule regular meetings.
Executive Director’s Report:
The Quality Assurance plan is complete and was sent to the state about three weeks ago. There has not been any response from the state. W. Walence will follow up with the state. The next step will be an on site inspection by the state.
The staff transition is working out well.
The Bay and Goodman facility renovation plans are complete and the permits have been issued. Work is in progress on the renovations. It is expected that the project will be complete in about a month and a half. Bob Puff is working on the computer system.
There is a need to determine a formula to reimburse Grace Family Medicine for E. Vigar’s work on the Bay and Goodman project. The medical facility will be called Joy Family Medicine. There may be problems with the billing system at Grace Family Medicine handling two names. T. Martorana and W. Morehouse will work on this problem. The computer company that provides the software, HST, will also be contacted.
President’s Report:
No word has been received from Dr. Grinion regarding his back debt. This may have to be turned over to collection.
Human Resources
Committee:
The Policies and Procedures Manual is still being prepared.
Development Report:
No report - State funds are expected at the end of the month.
Rochester Youth
Outreach:
Jessica is has developed a literacy program in conjunction with the Arnett Branch library. She has volunteers from Elim and Roberts to help her. Rochester Youth Outreach has offered a new worker for next year.
Embracing Options:
They are working on the satellite office at Bay and Goodman and have a brochure about their progress that is very well done. They have offered a schedule to increase the space reimbursement payments for the Arnett office as follows: January 2008 $215/month, January 2009 $330/month, and January 2010 $415 per month.
The meeting closed with prayer.
The next Board meeting is October 9, 2007 at 7:30 am at the His Branches Conference Room.
Respectfully submitted,