TO:                              HIS BRANCHES BOARD OF DIRECTORS             September 20, 2008

FROM:                        EUGENE YOUNG

SUBJECT:                  MINUTES OF THE HIS BRANCHES SEPT 16, 2008 BOARD MEETING

PRESENT:                  T. SMITH, A. GEYER, R. W. KING, D. BEINETTI, A. MARTORANA,

W. LIGHTFOOT, AND E. YOUNG

ABSENT:                    W. WALENCE

EXEC. DIRECTOR     W. MOREHOUSE

GUESTS:                    SUSAN MOREHOUSE, BILL WALDERT

      

The meeting opened with prayer.

       

Secretary’s Report:

The minutes of the July 22, 2008 meeting were accepted unanimously on a motion by A. Martorana and seconded by T. Smith.

        

Intercessors/Neighborhood Association Report:

This year’s Block Party was very successful. There were 400-500 in attendance. Ten bikes were donated and raffled off. They had massages, a Punch and Judy show, horses, and juggling. A group from Pennsylvania held a Bible Club the week before the Block Party. There were 20-30 kids involved.

        

The community group will meet next week. There have been three homicides in the neighborhood within a block of Morehouse’s home. S. Morehouse will meet with the Mayor and other city leaders to discuss the situation in the neighborhood.

      

Treasurer’s Report and General Discussion:

Bill Waldert was introduced by Dr. Morehouse. He is an accountant from the Accountemps agency. His goal is to get the finances in order and then disengage. He pointed out that 2/3 of the budget is people related. Accounts receivable are increasing. They are working to collect more copays at the time of service. Accounts receivable are $149,000. There is a net boost to the bottom line of $35,000 after an allowance for bad debts and what has been billed. As of 9/15 there is $35,598 of less than 120-day debt and self-pay is at $80,007. Insurance claims were at $67,000 in January and are at $47,000 as of 9/15. Beyond Basics Billing (S. Morehouse) has found many unbilled items. It has been concluded that the practice needs $46,000 per month net revenue to meet the financial requirements. Currently the average is more like $42,000 and down to $36,000 last month due to provider vacations. Bill has been working on compressing some of the appointment schedules in order to fit in more patients. In addition, it has been reinforced that a stream of donations is needed to meet the financial requirements.

       

W. George has gone to half time. He is working in another practice as well. J Celso will soon be going out on maternity leave. T. Jansen has been terminated. A replacement is needed.

       

It was concluded that Bill Waldert is a valuable asset to the practice. It was moved by E. Young and seconded by R. W. King that a negotiation with Accountemps will be done to enable Bill Waldert to stay with His Branches on a part time basis but not as a contract. This passed unanimously.

        

Executive Director’s Report:

There was a discussion about the Executive Director’s position. Dr. Morehouse has concluded he is not gifted in this area and that someone needs to be found to serve as the Executive Director while he serves as Medical Director. The possibility of a part time Executive Director was discussed. Prayer was requested for wisdom in what to do about the Executive Director position and for the finances.

       

Rochester Youth Outreach:

Jennifer Poole could not attend the meeting. She is a Vista volunteer. Her term starts at the end of August and runs for one year. She is primarily working with Embracing Options (EO). EO is paying for her costs. She will do a needs assessment in the neighborhood as part of her assignment.

       

The meeting closed with prayer.

       

The next Board meeting is October 14, 2008 at 7:30 am at the His Branches Conference Room.

       

Respectfully submitted,

 Eugene F. Young